TO HELP - NOT HINDER

BRISTOL CITY FOOTBALL SUPPORTERS' CLUB
(Inaugurated 1949)

This Club was instituted with a view to welding together and to foster a spirit of good sportsmanship amongst all who follow Bristol City.

CONSTITUTION AND POLICY
The affairs and business of the Club are conducted by Officers and an Executive Committee and elected from members of the Club.

OUR AIM
Our aim and policy is to help Bristol City Football Club.

SOCIAL ACTIVITY
To create a closer association of Officials and Members, both on the Home and Away grounds. We shall indulge in all forms of social and recreational entertainments.

RULES

1. The title of the club shall be Bristol City Football Supporters' Club.

2. The objects of the Club shall be to promote social activities amongst its members and to foster a spirit of good sportsmanship amongst all who are supporters of Bristol City Football Club and to assist the Football Club in any way incidental to, or necessary for the purpose of, the Supporters' Club.

3. The business of the Club shall be administered by an Executive Committee, which shall consist of the Officers of the Club, five members (all of whom must have been members of the club for at least two years before nomination or co-option in accordance with Rule 13 below) and the Trustees.

4. The Officers of the Club shall consist of President, Chairman, Vice Chairman, Secretary and Treasurer.

5. The Executive Committee shall meet at such times and places as the business of the Club may make it necessary, six to form a quorum.

6. There shall be an emergency Committee consisting of the Chairman and/or Vice Chairman of the Club and other members drawn from the Executive Committee, five to form a quorum.

7. The Executive Committee shall be responsible for the proper administration of the business of the Club. It shall have power to appoint sub committees, award honorariums, honorary memberships and honorary life memberships, open branches of the Club, and supervise their working, render assistance to the Football Club in any way and over any other matter incidental to, or necessary for, the purposes of the Supporters' Club including but not limited to the purchase and voting of shares in the Football Club. Minutes shall be kept of proceedings at all meetings of the Club.

8. The Chairman, Secretary and Treasurer shall be responsible for carrying out the business of the Club and such duties as the Executive Committee may determine.

9. All monies and funds of the Club shall be held in the name of the "Bristol City Football Supporters' Club" and placed in a bank to be decided by the Executive Committee. Payments to be made by cheque signed by the Chairman, Vice Chairman, Secretary or Treasurer - two to sign. Proper books of account shall be kept and a copy of the Auditor's Report shall be sent to each officer 14 days before the Annual General Meeting. Auditor to be appointed annually.

10. For the purposes of the Club Accounts, the Financial Year shall end on 30th April of each year.

11. Membership of the club is open to all Bristol City Football Club supporters.

a) Every person wishing to become a member must sign the form of application stating "I desire to become a member of Bristol City Football Supporters' Club and declare that I am in sympathy with the objects of the Club and if elected agree to abide by the Rules for the time being in force." Members joining through their season ticket application will be deemed to have made this declaration.

b) The Directors, players and full-time staff of Bristol City Football Club may become honorary members of the Supporters' Club for the duration of their employment with the Football Club, subject to subparagraphs (a) and (d)

c) Members of similar Football Club supporting Clubs, being non-members of the Club, may use the facilities of the Clubroom at the discretion of the Executive Committee only during the permitted licensing hours on the day of the match between Bristol City and the Football Club of whom they are in recognised support; on payment of a fee in force at the time; by producing their paid up membership card of the football supporters' or social club of which they are a member; and signing the visitors book.

d) The Executive Committee shall have power to accept or refuse application for membership. Also they shall have the power to give a written warning, suspend or expel from the Club any member whom they consider (after inquiry) is acting in a manner detrimental to the best interests of the club.

12. Every member shall pay an annual subscription according to a scale fixed from time to time by the Executive Committee. Membership must be renewed before the last day of June and members will not be permitted to use the clubroom after the date or season stated on their membership card until they have renewed their membership. Membership cards must be produced at the time of renewal. Should membership lapse, a new application for membership must be made. Membership shall not be transferable.

13. The Annual General Meeting will be held on a date determined by the Executive Committee between the end of the Financial Year and September 30th. Ten days' notice of such meeting to be given to all paid-up members for the current season, such notice to be displayed on the Club premises.

a) Three members of the Executive Committee (except the Trustees and employed Officers) shall retire annually in rotation, but shall be eligible for re-election. Any vacancies arising during the year may be filled by co-option and all vacancies so filled confirmed at the following Annual General Meeting.

b) All nominations to be sent to the Secretary of the Club seven days prior to the Annual General Meeting stating name, address and membership numbers of nominee, proposer and seconder, together with a letter from the nominee expressing acceptance of nomination. If no nominations are received, retiring member shall automatically be re-elected. In the event of any seat remaining vacant it will be for the subsequent General Meeting to decide whether nominations be accepted during the meeting.

c) The appointment and termination of service of the employed Officers of the Club shall be solely the responsibility of the Executive Committee.

d) Any items for inclusion on the Agenda should be forwarded to the Secretary seven days prior to the Annual General Meeting.

14. Any Extraordinary General Meeting of members may be called: -

a) By the Executive Committee when the business of the club demands it. Three days notice to be given.

b) If 30 members sign a requisition addressed to the Secretary stating the reason for calling meeting.
In both cases a notice of meeting to be published in the Clubroom and local press.

15. Whether Rule 13 or 14 are applicable, voting shall be by show of hands and all votes shall be recorded in person. Any matter of a contentious nature, which could affect Club Policy, shall, at the discretion of the Executive Committee, be dealt with on a ballot procedure.

16. a) The Club premises shall be open to members upon such days and between such hours as the Executive Committee shall from time to time determine.

b) No intoxicating liquor shall be taken off the Club premises.

c) No unlawful games shall be permitted upon the Club premises.

d) Persons under the age of 18 years shall not be allowed to purchase or consume intoxicating liquor.

e) When any special social events are organised in the Club premises, such special events to be decided by the Executive Committee, admission for members will be by ticket only or pay at the door. Due notice shall be given when such occasions arise.

17. There shall be four trustees of the Club who shall be ex officio members of the Executive Committee. The first trustees shall be appointed by the Executive Committee and the property of the Club (other than cash which shall be under the control of the Treasurer) shall be vested in them to be dealt with by them as the Executive Committee shall from time to time direct by resolution for which an entry in the minute book shall be conclusive evidence. The Trustees shall be indemnified against the risk and expense out of the Club property. The Trustees shall hold office by resolution of the Executive Committee who may, for any reason that may seem sufficient to a majority of them present and voting at any meeting, remove any Trustee or Trustees from office. If by reason of any such death, resignation, or removal it shall appear necessary to the Executive Committee that a new Trustee or Trustees shall be appointed, or if the Executive Committee shall deem it expedient to appoint an additional Trustee or persons to be appointed the new Trustee or Trustees. For the purpose of giving effect to such nomination, the President is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustees Act 1925, and he shall by deed duly appoint the person or persons so nominated by the Executive Committee as the new Trustee of Trustees of the Club, and the provision of the Trustee Act of 1925 shall apply to any such appointment. Any statement of fact in any such deed of appointment shall in favour of a person dealing bona fide and for value with the Club or the Executive Committee be conclusive evidence of the fact so stated.

18. The nomination of the Club's representative director on the Bristol City Football Club Board shall be made by the Executive Committee from Executive Committee members of more than two years standing, such nomination to endure for the period of that director's tenure as a member of such Board.

19. Alterations or additions to these Rules shall be made only at the Annual General Meeting or an Extraordinary General Meeting convened in accordance with Rules 13 and 14.

All previous lists cancelled.
October 2006